E-filing legal documents seems easy enough. Upload a PDF and hit submit, right? But what happens when there’s a small mistake that leads to the wrong file being submitted or attached to the wrong case? The consequences can be huge – from lawsuits and penalties to damaging your reputation.
Avoid Common E-Filing Mistakes
Situations like this happen more often than you might think. Rushing to meet a deadline or letting small errors slip can lead to big problems down the line.
So how do you avoid issues and ensure integrity?
Rigorous Quality Control is Critical
Our e-filing specialists utilize a 5-step quality check before submitting any filing:
- Verify that all documents match what was requested by the client
- Confirm names, case numbers, and other details precisely match official records
- Cross-check attachments with forms to prevent mismatches
- Review submission for grammar, spelling, formatting errors
- Final manager approval to submit to the court
Advanced Software Reduces Human Error
Human error is understandable – we all make occasional mistakes. But those small mistakes can have disastrous impacts on legal filings and your clients’ cases.
That’s why we utilize cutting-edge software to add an extra layer of protection beyond just quality control manuals. Our proprietary e filing software, 360eZFile, is a unique solution that works with any case management system and utilizes a combination of AI, OCR, human intelligence, and client specific processing rules to seamlessly e-File your initial pleadings, affidavits, and supplemental documents.
This powerful technology works hand-in-hand with our skilled specialists, reducing their chance of error while boosting productivity and oversight. Together, our tech-enabled approach catches potential issues early and often, taking compliance and attention to detail to new heights. You could say our e-filing process is so buttoned up that it’s “air tight”. But more importantly, it provides peace of mind knowing that your clients’ cases are being tended to meticulously.
Credentials and Certifications Matter
Extensively Trained Specialists
While software helps, you still need skilled professionals completing the e-filings. Our specialists undergo over 60 hours of training on e-filing procedures, ethics standards, and court protocols to ensure strict adherence.
Legally Compliant and Audit Ready
In addition, our e-filing process and infrastructure complies with state regulations for legal technology systems. Florida state regulations on e-filing govern the electronic submission of legal documents, ensuring compliance and efficiency in the digital filing process. We conduct regular audits to confirm ongoing security, data protection, and integrity measures are met.
The Benefits of Outsourcing E-Filing
- Peace of Mind With Experts Handling It: Even with great intentions, self-managed e-filing is risky. Lean on seasoned experts with the right tech, training, and audit controls instead of going solo.
- Better Outcomes and Faster Dispute Resolution: Simple user errors can drag out cases if filings are flawed. Our precision filing minimizes back and forth to accelerate proceedings so clients resolve disputes quicker.
Partner With the Best for E-Filing
The good news is you can actually turn e-filing into an advantage and rest easy by partnering with the right specialist. We have over a decade of experience not just technically processing thousands of flawless submissions, but also advising on best practices to optimize accuracy.
Set up a consultation to pinpoint how our compliant quality control, training protocols, and automation can take your e-filing to the next level.
With our help, e-filing can easily move your court cases along to quick and organized outcomes. We can show you how to do e-filing properly so that it actually reduces headaches instead of causing them! It’s more straightforward than you think when you have the right tutoring.
FAQs
1. What measures do you take to ensure e-filing accuracy?
We utilize 5 quality control checks per filing, advanced automation to prevent errors, hours of specialist training, and maintain compliance standards with legal tech regulations for security and data integrity audited regularly.
2. How can outsourcing improve my e-filing outcomes?
Filing precision prevents flawed submissions dragging out cases. Our tech and dedicated specialists file 4x faster freeing you to advise clients. All leading to faster dispute resolution and a smoother process.
3. What training and certifications do your e-filing specialists have?
Our specialists undergo over hours of training on legal processes, ethics, security protocols, and court e-filing procedures specifically.
4. What steps do you take to safeguard confidential documents?
We understand the sensitive nature of legal filings and take extensive measures to protect confidentiality. First, we leverage blockchain technology to encrypt all client data in transit and secure user access credentials. We undergo regular security audits proving our controls meet strict data safety regulations. With diligent technology safeguards and strict access controls, you can feel at ease.
Let’s Discuss Your E-Filing Needs
Don’t risk your clients’ cases and your reputation with sloppy e-filing. Lean on experts with the protocols, software, and experience to guarantee air tight accuracy and compliance. Set up a consultation today to review your situation.
Call 888-360-5345 or email info@360legal.net to take the next step toward safeguarding your e-filing integrity.
